Tuesday, December 1, 2015

American Legal Style PerfectIt: A Review

American Legal Style PerfectIt is billed as a product to "improve the process of editing and proofreading legal documents." According to its website, PerfectIt checks "the most common errors and tricky or hard-to-remember rules" from The Bluebook, Bryan Garner's The Red Book, Black's Law Dictionary and other style guides to locate errors in legal documents and recommend corrections. It basically works like a spell-checker by flagging issues, recommending changes, and allowing you to accept or reject its recommendations. 

The Tests

PerfectIt checks, among other style issues: 


These functions far exceed those available through Word's generic spelling and grammar checker. But PerfectIt does even more. It checks for Bluebook errors (i.e. correcting the abbreviation for Tennessee Court of Appeals from Tenn.App. to Bluebook-compliant Tenn. App.). It ensures you've removed all Track Changes and comment bubbles. It flags straight quotes and suggests "smart quotes" instead (the curly ones my Blogger platform won't allow me to use). PerfectIt even flags tricky exceptions to general grammar and usage rules (e.g. corrects "previously-used documents" to "previously used documents").

Ease of Use

PerfectIt is easy to use and, as promised, there's no learning curve.
PerfectIt appears as a ribbon on your Microsoft Office toolbar. To use, you simply click the PerfectIt ribbon and select "Launch PerfectIt." I intentionally chose not to read any directions first to see how easy the tool is to use, and I can confirm that it's easy to use. For those who want a little more direction, the "Getting Started' and "Using PerfectIt" buttons provide tons of information on the product.  

The "Manage Styles" and "Choose tests" buttons allow you to modify the software, instructing it to check certain sections or run only some of its many tests. Further, you can use the style sheet editor to customize PerfectIt to your firm or department style. For example, you can set PerfectIt to flag certain words or phrases (e.g. "cease and desist") and to suggest a recommend change (e.g. "cease"), to check that your document contains Oxford commas, and to ensure that certain words or phrases always or never appear in italics.  

My Take

I tested PerfectIt on both a settlement agreement and a summary judgment motion. It caught errors in both. For example, in the settlement agreement, the software noted an internal inconsistency--I referred to the document as both "Agreement" (my defined term) and "agreement." In my brief, PerfectIt flagged my inconsistent use of "re-confirmed" and "reconfirmed." I changed my brief to contain a few citation errors and PerfectIt caught them. It even flagged legalese ("pursuant to") and suggested a change ("under").

The only drawback I noticed was how the program treated the word "court." At times I used the term generically (the court held) and at times to speak directly to the reader (this Court). The program flagged my use as inconsistent (which it was, but intentionally so). I believe, however, that the customization feature will allow me to add the phrase "this Court" to the list of phrases checked and to prefer capitalized "court" when preceded by the word "this."

A word to the wise: PerfectIt is subject to the GIGO principle--garbage in, garbage out. Like any computer software, PerfectIt does what the user tells it to do. So if the user isn't making thoughtful decisions about the recommended changes (remember the sea sponge attorney?), the end product will suffer. The program is very easy to use, but you can't simply run it and print. You must decide whether to implement the recommended change for each flagged item.   

A single PerfectIt license is $99 (a one-time fee, I believe) and, in my opinion, is well worth that price. Based on my test, PerfectIt does what it promises to do--reviews legal documents for a variety of grammar, usage, and citation errors and suggests ways to improve the document checked. I think PerfectIt is a great product, and I'll continue to use it on all my legal documents. If you'd like to test PerfectIt before purchasing, you can download a free 30-day trial here.

*I received a free license to test the PerfectIt product, but I am not being paid for this review, and all opinions are my own. 

Friday, November 20, 2015

Word (?) of the Year

Oxford Dictionaries' word of the year for 2015 is...

not actually a word. It's the "face with tears of joy" emoji. 

The response to this week's announcement has been mixed. Some love the "progressiveness." Others believe Oxford Dictionaries has taken liberties with the word "word" in choosing a symbol.

What do you think? Is OD progressive, or is its choice unbefitting of one of the world's most authoritative English dictionaries? 

Happy Friday!

Tuesday, November 17, 2015

Re-Post: Using Legal Writing Skills on Law School Exams

Law school exams will be upon us in just a few short weeks. Rather than reinvent the wheel, I'm re-posting this piece from last year showing students how they can use their legal writing skills on doctrinal law school exams. 

Exam time is a stressful period, no doubt. Students: study hard. Keep your nerves under control. And use these tips to help you get all that information in your head down on paper.


Good luck!

Thursday, November 12, 2015

Emoticons, Emojis, and Evidence

This cool article, published by Slate a couple of weeks ago, outlines the history of emoticons and
emojis and considers several cases in which courts have been asked to interpret the meaning of these little digital characters. According to author Amanda Hess, the first emoticon appeared in 1982, when Carnegie Mellon computer science professor Scott Falhman suggested using :-) to convey jokes and :-( to convey seriousness on his department's online message boards. Since then, emoticons have evolved, to say the least. The Unicode Consortium, which standardizes text characters and emojis, now recognizes 1,281 of these digital symbols. 

Hess notes that, in many ways, emoticons and emojis are similar to the non-verbal cues that judges and juries have been asked to interpret for centuries. Just like non-verbal acts, which have various meanings, emoticons and emojis have no standard definitions. They can be used literally or ironically and can be interpreted by the sender and recipient in very different ways. I'm certain we'll continue to see more emoticon and emoji cases as this fascinating area of communication develops and changes.  

Happy Friday! :)

Monday, November 9, 2015

Commas, Canons, and Prior Convictions--The Lockhart Case

I tell students every year that a comma can mean the difference between life and death, as was the case for Sir Roger Casement, who was hanged by a comma. The existence or lack of a comma can be the difference in millions of dollars or none. And in the case of Avondale Lockhart, a comma may mean many extra months in prison. 

Last week, the Supreme Court heard Lockhart's case, which centers on interpretation of 18 U.S.C. 2252(b)(2).  That statute provides for a mandatory minimum sentence of 10 years for someone convicted of violating federal child pornography laws who has also previously been convicted of a state charge "relating to aggravated sexual abuse, sexual abuse, or abusive sexual conduct involving a minor or ward."

In 2010 Lockhart pleaded guilty to buying child pornography. His sentencing guidelines were increased to the mandatory minimum of 10 years because Lockhart had previously been convicted of attempted rape of his then-girlfriend (who was not a minor). The government took the position that the qualifying language "involving a minor or ward" applies only to the third class of crimes, meaning that even though Lockhart had not previously been convicted of a sexual crime involving a minor, he was subject to the trumped-up sentence for his prior attempted rape conviction. Lockhart disagreed, arguing that the qualifying language applies to all three classes of crimes, and because his prior conviction did not involve a minor, he should not have been subject to the mandatory minimum sentence. 

In Lockhart's case, two canons of statutory interpretation produce different results. Under the last-antecedent canon, the qualifying phrase only applies to the final class of crimes; under the series-qualifier canon, the qualifying phrase applies to each class of crimes in the series. 

During last week's oral argument, Justice Alito gave Congress a D grade for its drafting of 2252(b)(2), and Justice Scalia told attorneys for the parties that he had "no assurance what the right answer is." As The Economist notes, Congress could have modified the language and punctuation of the statute in several different ways to clarify its intent. Because it didn't, another canon of statutory interpretation--the rule of lenity--likely will save Lockhart from the longer term. 

Friday, November 6, 2015

Being a Lawyer is Easy...

It's that time of both the semester (for students) and the year (for lawyers) when everyone is tired. We've all been working hard for a while now, and the holidays are still a few weeks away.

The good news is that for many lawyers, the crazy busyness of law practice starts to slow down some in late November and early December. The bad news is that the hecticness starts all over again in January.

A friend recently showed me this t-shirt which, I think, accurately sums up the practice of law some days. Not every day, thankfully. But some.

For those interested, you can purchase this funny shirt here.

Happy Friday!

Tuesday, November 3, 2015

Florida's Brief in Hurst v. Florida

Last week I discussed Timothy Hurst's brief in a death penalty case pending before the Supreme Court, Hurst v. Florida. This week, I'm looking at Florida's brief, in which it argues that its laws relating to death sentences are constitutional. 

Outlining Favorable Facts

Like Hurst, Florida uses its brief to point out helpful facts, some of which aren't important to the issues before the Court. For example, Florida provides great detail about the heinousness of Hurst's crime, detailing the "sixty slash and stab wounds," some of which were so deep they "cut through the tissue into the underlying bone."

Additionally, Florida notes several times in the brief that not just one jury or one judge, but two juries and two judges sentenced Hurst to death, leaving the impression that this is not a close case but one in which the death penalty was warranted.

Flipping Hurst's Argument on its Head

Unlike Hurst, who suggests that the Florida sentencing scheme in death penalty cases provides fewer protections than those of other states, Florida argues that its sentencing laws actually provide more not fewer protections than those of other states. Florida outlines its five-step process in death penalty cases, noting that a jury may only recommend death if it finds "at least one aggravating circumstance beyond a reasonable doubt" and that even after a jury recommendation of death, the trial judge conducts an "independent" hearing, and all death sentences are automatically reviewed by the Florida Supreme Court.

As you may recall, Hurst spends a substantial portion of his brief arguing that Florida could not even prove a majority of jurors agreed on the same aggravating circumstance in recommending a death sentence. In Florida's brief, however, we learn two important facts that Hurst does not mention: (1) Hurst never contested one of the aggravating factors--that the murder occurred during a robbery--during the trial in chief, and (2) at the sentencing hearing, Hurst acknowledged that the State had proven both aggravators but argued that the mitigating factors outweighed the aggravating factors.

Ouch. That really hurts Hurst's argument.

Finally, in his brief, Hurst argues that his case is controlled by the Supreme Court's 2002 decision in Ring v. Arizona and that, under Ring, Hurst was entitled to have a jury, not a judge, decide his sentence. As Florida points out, however, Florida has long used the same death sentencing scheme, the Court has reviewed the scheme at least four times before, and, each time, the Court has upheld the constitutionality of Florida's death sentencing laws. Ring did not overrule those prior cases, Florida argues, and Ring's requirements relate to death penalty eligibility (which is not at issue in Hurst) and not to death penalty sentencing (as Hurst claims).    

Downplaying the "What Ifs" 

In it's brief, Florida does a good job of allaying concerns Hurst raises in his brief. For example, Hurst raises the possibility that a single judge could override a life sentence recommendation from a 12-person jury. Florida notes that its precedent allows such an override in only the "most extraordinary circumstances," and no judge has overridden a life recommendation since 1999.

Hurst also argues that during the sentencing hearing before only the trial judge (known as a Spencer hearing), the court could consider evidence never presented to or heard by the jury. That seems disconcerting to the average reader, but we learn that in Hurst's case, neither Hurst nor the State submitted additional evidence. With just a few keystrokes, Florida dismisses one of Hurst's key concerns.